Event Planning

Professional Party and Event Planning Services

Vanilla Splash is a professional event planning company based in Johannesburg, South Africa. We offer a professional, friendly, one-of-a-kind event planning service.

When planning your event we always work closely with you to understand the essence of the function. With every element carefully considered, the result is something beyond what you can see, hear and touch, as we pride ourselves on executing a seamless service, and unforgettable memories.

We recognize that it’s the personal touches that make a difference and lasting memories, and we are dedicated to unique, innovative events that showcase your personality above all else. Our strong vendor relationships allow us to tailor every event to your style and budget – while never sacrificing the meticulous and artful details that set your event apart, and always exceeding your expectations.

We feel privileged when we are entrusted with the planning of your event giving an atmosphere, ambiance, and a unique moment in time.

What is event planning?

An event planner works directly with the client to determine the customer’s vision, needs, and budget. For example, if it’s a wedding, the event planner may discuss the couple’s intended tone, the level of formality, and the size of the guest list.

Event planning is the process of managing a project such as a meeting, convention, tradeshow, ceremony, team building activity, party, or convention. Event planning includes budgeting, establishing timelines, selecting and reserving the event sites, acquiring permits, planning food, coordinating transportation, developing a theme, arranging for activities, selecting speakers and keynotes, arranging for equipment and facilities, managing risk, and developing contingency plans.

How We Plan Your Event

The most important thing to remember is that no two events are the same – just like snowflakes. They’re all unique and have their own purpose. From event type to event size, there is an endless number of factors that change one event from the next. Our event planner will consult with your to create the perfect event in line with your vision and brief.

Our Event Planning Checklist

Planning an event can be a lot of work, and each event is unique. Our typical checklist looks something like the below and differs based on then needs of the event

  • Define the purpose of the event
  • Determine the event size and duration
  • Create a realistic budget
  • Source a suitable venue
  • Create a unique and beautiful look and feel for your event
  • Create and distribute invitations
  • Create an itinerary or attendee journey
  • Ensure attendees needs are met, such as food, drink, entertainment